Archive for the '4-Alternatives to Word' Category

Liquid Story Binder: First Look

NOTE:  Yesterday I posted advance notice about the 66% discount offer for Liquid Story Binder, available on Tuesday only at Bits du Jour.  Check my earlier post for links to the discount offer website.  I downloaded a copy for advance evaluation.  Here are my first thoughts.

At the current discounted price of $15.95, Liquid Story Binder may be a good buy for creative writers.  For me, it’s a deal I cannot let pass; I’m buying it.  It will, however, probably not appeal equally to business and technical writers.

Once downloaded, installation is quick and easy.  Upon first launch, one is presented with a screen packed with perhaps too much information for a first-time visitor.  A review of the elements on screen reveals little that is familiar.   Drop-down menus, for example, offer unfamiliar titles and commands.  The opening page presents a long list of program elements, the use of which is not immediately clear.  Many potential users may flee in confusion, closing and deleting the program as too strange to put to use.

Such action would be a mistake.  The program does merit exploration.  There appears to be much to like.

Over the past two months or so, I’ve run several times into the phrase “writing environment.”  I used to interpret this to refer to one’s physical setting of desk, chairs, lighting, noise and distraction control, proximity of various tools and references.  I am now expanding that definition to include the environment within the computer itself.  Liquid Story Binder is a superb example, as it puts right at hand dictionaries and a thesaurus, plays your favorite “writing mood” music, calls up your favorite photo editor and even your former word processor, and more.

Let me walk you through some of my first discoveries.

Once you’ve launched the program, read down the list on the black screen or the list of files on the white screen.  Several items will jump out at you as unusual elements for a writing program.  Click on the feature or file name to see examples.  Work your way down through the entire list.  You’ll perhaps be overwhelmed by all that is there.  One can even include within the program “playlists” of your favorite music — Liquid will open your designated audio player and present you with your favorite writing background music.

To gain insight into the program’s inner workings, I recommend that you go next to the Help Documentation.  You’ll find it in the drop-down menu under the ABOUT tab.  I was startled when I could not find that tab anywhere, when I first went looking for it.  On my laptop, even though the display was set to 780×1080 to display as much as possible, I discovered that the ABOUT tab had dropped down to a second row and was covered by one of the program’s opening windows.  Once I found the Help Documentation, I began to feel more comfortable with the program.  I won’t repeat what’s there, just read it yourself.  [NOTE:  As you move around, you might lose the opening screens.  Click on the WORKSPACE tab and click on the Welcome file to restore the opening screen.]

There are some features, however, worth pointing out.

FIRST, THE WORD PROCESSOR:

The program’s word processing window features a black background.  When cutting and pasting text from other sources, one needs to change text color from black to some other color — otherwise, you won’t see it.  Initially, this is an annoyance, but writers will soon adjust.  The background and font colors can be customized easily enough, if one prefers.

Writers can choose “full screen” mode and even tailor  tool and scrollbar behavior, from minimal to enhanced.  The result can yield a screen similar to the other minimalist word processors I’ve reviewed before.  Alternatively, the screen can look very much like any standard word processor, though it lacks many of the format features of more powerful office word processing.  [To exit the full screen view, right click the mouse to bring up a menu and choose your command accordingly.  The more standard F1 key doesn’t perform the expected “exit.”]

Files are saved in RTF format, making them readable by almost any other word processor.

Writer’s can format a document for printing, without changing the format perferences in your original file.  That makes it easy to change fonts, line spacing, paragraph indentation and such to suit the requirements of your intended reader.  Separate chapters can be gathered together into a full book, all in one file.

The program will link with an external word process of your choice, allowing you to work on a document in Word, for instance, if the occasion demands.  Some writers will thus find Liquid to serve as an enhancement to Word, using both for their writing.   Just remember to save work in RTF format.

Writers can insert “notes” into their documents that will not show up when the document is printed out.  That’s a handy feature.

MORE FEATURES:

Despite the wording on the program’s license, limiting installation to one person on one PC only, the Help file clearly states that the program can be installed on multiple computers, as long as they are for your own personal use.  Thus, one can maintain the program on a desktop and laptop — or at the office and at home.

Moreover, the program can be run from a USB memory stick, meaning one can carry the program from computer to computer, ideal for roving writers who rely on internet cafes and hotel business centers.

The program allows writers to associate various files created within the program, making it easy to access associated notes, images, related materials.  Apparently, the program does NOT allow associations with files outside of Liquid Story Binder.

One can create Project Goals, against which writers can measure their progress.  This feature ties in with a particularly well-designed chapter statistics window.  Personally, I really like this feature.

The program includes a special “Reader” function, making it easy to read your documents, chapters and books in a book-like format.  Many writers will really like this feature — I sure do!  I currently use a separate program [yReader] for this functionality.

One can easily analyze word use within a document, identifying words that are overused, for instance.

The program includes a 300,000-word spell checker.  Writers can also easily integrate the free WordWeb Dictionary and Thesaurus into Liquid.  That provides the writer an extremely useful tool only a click away.  That puts essential reference tools immediately at hand.

Incorporated in the program is a basic outliner, following the traditional collapsible tree-hierarchy structure.

While I have not checked this feature in practice, it appears that Liquid by defalut saves your work as “versions,” making it easy to roll back to a previous version if necessary.  Personally, I think this feature alone makes this program attractive.

Integrated into the program is a voice recording feature.  Read a part of your work and listen to it to spot problems with pace and rhythm.  While obviously useful for speeches, this feature will also appeal to writers concerned about the flow of their work.

Timelines:  I have not tested this, but the feature promises that writers can organize their stories into colored timelines and index cards.  Over the past couple of years, I’ve bought or tested at least five commercial programs that offer this facility.  With Liquid, you get it as an integral feature.  To see a sample, just click on the Timeline file on the opening screens.

CONCLUSION:

Frankly, I’m astonished by the apparent power of this program.  I’ll be playing with it a lot more to dig further down into these features.  In the meantime, I recommend that readers of this blog, especially the creative writers and poets among you, to download it and take a look.  If you are intrigued, you must buy it on Tuesday to avail of the big discount.  At the discounted price, I just don’t think you can go wrong.  You’ll find the discount homepage HERE.

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Casting Light on DarkRoom

It’s been on my To-Do List forever, it seems. From time to time, I’ve run into references to the Mac software WriteRoom, and an effort or two to duplicate this software’s functionality for the PC. After reading How to Write Without Distractions at Write to Done, I decided finally to take a look. I’m glad I did.

WriteRoom is fairly well known among the Mac community. It is very spare indeed. It’s a full-screen word processor, with light-colored text against a dark background. There’s virtually nothing else to interfer with writing.

For a long time, there was nothing comparable for the PC. Out of frustration, Jeff at They Misled Us quickly assembled a clone and over the past year and a half has made a number of refinements. Now we PC users have DarkRoom. It’s a free download, though donations are welcome.

It too is delightfully simple. When you visit the download site, copy and print out the Keyboard Shortcuts, as they provide the keys to manipulating the software.

DarkRoom smaple page

DarkRoom really is a fine environment for writing. Files are saved in .txt format. Formatting, of course, may be necessary later, once the words are right. The software truly is distraction-free.

Now if I can only remember to turn off the TV…

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New York Times Tech Writer Lives Without Microsoft Word

The New York Times Technology section carries an article today in its widely-read Sunday edition entitled, Yes, There Can Be Life After Word.

After his recent purchase of a new laptop, tech writer Damon Darlin winced when the salesperson tried to add on a sale of Microsoft Office.  Even the cheapest version available cost 25 percent of the cost of the computer itself.  Darlin declined.

Once home, he tried out pre-installed Microsoft Works, which promptly chocked under the weight of his work.  He discarded it as worthless for his needs.

So what’s a poor writer to do?

Darlin, who as a tech writer is normally online wherever he is, turned to Google Doc’s.  He’s perfectly happy with it:

You use the word processor just like Word, or I should say, the version you might remember from the early 1990s, before Microsoft added all the bells and whistles that you never need.” 

Darlin also points to other online alternatives, Zoho and Thinkfree, as well as free desktop word processors Abiword and OpenOffice.

This issue of the NYT tech section delivers Microsoft a one-two punch, offering up a second article titled Google Gets Ready to Rumble With Microsoft, which is also worth reading.

There’s no telling what impact these articles may have.  However, it is significant that the endorsement of alternative word processors is moving beyond computer magazines and into mainstream media.

Thanks to early-riser blog reader Michael Downend, who sent me the link to the New York Times.

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PC Magazine’s Appraisal of Alternative Office Suites

Now it’s PC Magazine’s turn to weigh in on the question of alternative office suites, with a series of new reviews rolling out on its website over the past month or so. The reviews are typically fairly thorough; each includes a slideshow of screenshots.

By and large, the reviewer gives decent grades to the major online contenders when processing basic documents, but he expresses irritation over the sluggish online handling of big documents and spreadsheets. He also shares information about important emerging efforts to provide some desktop linkages to online documents. He also has positive remarks about the major free contender to Microsoft Office 2003.
Zoho Office Suite’s individual applications come off well in the magazine’s review. The reviewer complains a bit about the differing on-screen layout arrangements for similar functions among the word processor, spreadsheet and presentation applications. Writers working exclusively with Writer, however, will not even notice. The reviewer, on the other hand, is pleased with the capability of interoperability between the online Zoho Writer and the desktop Microsoft Office Word 2003.

This reviewer however prefers ThinkFree, largely because of its more advanced pairing of online and offline capability. Some of these features are in beta version, but will be available in the near future. There’s even a Premium, but fee-based version just around the corner.

The magazine’s major review of Open Office 2.3 appeared on the web-site about a month ago. The reviewer was impressed with its stability and depth of features, even if the interface struck him as clunky.

The review of the beta-version desktop suite Lotus Symphony, available via a link in the sidebar, dates from five weeks ago, and this blog has already covered that. The review of online application Google Docs and Spreadsheets is even older, dating back to May.

If you are looking for an alternative to Microsoft Office, this series of articles will provide you with lots to think about. Just be aware that there are still other alternative word processors that were not covered in this series.

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Early Alert: New FREE Productivity Suite

IBM this week has unveiled a new productivity suite aimed as a replacement for Microsoft Office — and it’s free.  Lotus Symphony offers three major components:  Documents, Presentations and Spreadsheets, directly challenging Microsoft Word, PowerPoint and Excel.  The software is currently undergoing beta testing — and bugs are being reported — but it will certainly go public fairly soon.

For writers who already own Microsoft Office, this new contender will likely be of little interest.  In fact, it appears to be more a challenger to OpenOffice and the emerging online suites such as Zoho and ThinkFree than to Microsoft’s dominate office suite.  However, younger writers on a tight budget may find Lotus Symphony to be their productivity suite of choice.

Fellow old-timers may be confused by IBM’s choice of title for this software.  Lotus, back in the 90’s, had another suite called Symphony, but apparently the new IBM offering is not a legacy software, but a full-fledged new contender.  I myself also remember Lotus Smart Suite, which I actually used for quite some time until I bit the bullet and paid the full fee for Office.

For a full review of the new software, take a look at CNET’s review.  CNET reviews are, in my view, among the most authoritative, and this one is as good as ever.  Do be cautioned, however, that the review headline is misleading, suggesting this software runs only on the Linux operating system.  It runs also on Windows XP and Vista.

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Google Offers StarOffice As Free Download

If you do not have Microsoft Office and are looking for a free Office Suite, there’s a way to obtain StarOffice 8, which normally costs about $80, for FREE.  StarOffice is basically the same as highly-regarded OpenOffice, offering however a number of useful enhancements, such as font smoothing and PDF export, which may be important to some writers.

Recently, Google has included StarOffice 8 as a free download within its little-known GooglePack, which offers 13 different software applications for free download, including other programs such as Picasa, Skyppe and Adobe Reader.  In the case of StarOffice, Google has added in some of its own toolbar and search capability.  At the download site, just click to add or remove checkmarks from the software you wish to download.  Be sure you have a broadband connection and some time for the download, which is big.

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Office Suites: More Reviews and More Thoughts

Of course, Microsoft Office reigns supreme. So why even consider alternatives?

The respected journal ComputerWorld recently ran a major review of alternatives for both Mac and PC’s, pointing out a number of reasons why these software choices may be important to users. Each alternative gets a close but succinct look, with a clear judgment about its utility. After reading this article, you may wish to try out one or two, and maybe even select one as your primary office suite, especially if your budget is limited. Surprisingly, most writers will sacrifice little or nothing at all by going with a free or inexpensive alternative to Word.

Power users of Microsoft Office [maybe 5 percent of word processor users], who wouldn’t migrate to another suite anyway, do point out the hundreds, perhaps thousands of “add-ons” that stretch Microsoft’s capabilities and which no alternative suite can duplicate. Even I, who knows little about the range of add-ons, have found a couple that are invaluable and so far are keeping me in the Microsoft fold. For book authors, for example, Chapter by Chapter and BookWright are immensely helpful for managing an entire manuscript chapter by chapter and, at the end, formatting everything for submission.

The ComputerWorld review, written by Ryan Faas and David Haskin, approaches the topic from a very personal point of view. The writers are judging the software programs from the point of view of their own very particular needs and preferences. Even so, the review is worth reading, especially if one takes the time to read all of the “comments” from other readers as well at the very end of the review.

The review covers three office suites for the MAC:

  • Apple iWorks
  • ThinkFree
  • NeoOffice [an OpenOffice variant]

For the PC, the reviewers cover:

  • ONE Special Edition
  • CelFrame Office Pro
  • ThinkFree Office
  • GoBeProductive
  • Corel WordPerfect X3
  • OpenOffice

This list is not complete; I immediately think of some important omissions, like Nota Bene for Windows and Scrivener for MAC. The writers declare that the winners, for their own needs, are NeoOffice and OpenOffice, both free and richly powerful. ThinkFree and ONE Special Edition also receive high marks. Mentioned only in the reader’s comments is StarOffice, a $69.00 version of OpenOffice from Sun Systems, with some additional capabilities [frankly speaking, this is the option I’m personally considering, for its layout and PDF capabilities]. Dedicated word processors, such as AbiWord, are not included.

Early this year, ComputerWorld also ran a comprehensive survey of online office suites. Reviewed here are:

In my view, writers should take these online applications into account when choosing a word processor or office suite, especially as desktop and online applications are beginning to merge. ThinkFree already offers both; Zoho is rumored to have a desktop version in the pipeline, while already offering integration with Word.

Which is the best? Typically, confusion reigns.

ComputerWorld writer Richard Ericson, who is review editor for The Office Letter, declares ThinkFree as hands-down winner. His individual reviews of each online application are quite thorough. He correctly points out that ThinkFree’s word processor is currently the most powerful of those reviewed. A forthcoming Premium addition will also offer linkage between online and desktop versions.

Google Docs and Spreadsheets, on the other hand, is the application that has walked off with numerous awards this year for best application. One aspect of this online application that I’ve never seen discussed is the capability of adding a Docs Widget on one’s Google Homepage. I myself have set up a Google Homepage bringing together lots of writers tools, clocks of various sorts, a calendar, todo lists and more. And prominently on display is the Docs Widget, listing several of my recent documents, which are only a click away. [If I do as planned, I’ll even soon have a Becoming A Writer Seriously feed widget available to anyone who wishes to place it on their own homepage.]

I myself am personally drawn to Zoho Office Suite. This site offers the broadest array of applications, including project management, chat and mail. I particularly like the extraordinarily powerful Zoho NoteBook, which allows users to collect in one place snippets from all kinds of applications. And Zoho Writer also is available as a Zoho Widget, a more useful one in my view than the Google Docs Widget, at the PageFlakes homepage. [See my blog sidebar: I’ve just set up an Online Office which YOU can use without any additional setup.] Zoho also offers a plug-in for Microsoft Word, for those who want the best of both worlds. With this plug-in, documents can be saved in both online Zoho and offline Word, and shuttled back and forth almost effortlessly. For what it’s worth, Zoho Office Suite is also judged the best of the bunch in an exhaustive and comprehensive review by DonationCoder.

There’s an enormous amount of development going on with online and offline office suites. We are quickly approaching a point where writers will make a choice of both an offline suite and an online option. What those choices will be, of course, will depend on individual tastes. In the meantime, check out the reviews described in this post. You are certain to learn a lot.

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Guide to Open Office Writer’s Advanced Capabilities

I’ve just stumbled across a new guide to help writers and professionals get the most from WRITER, the free word processor component in the Open Office Suite. Here’s the publisher’s description:

While Writer is a capable word processor, figuring out its advanced features can be a daunting prospect. This book is here to help you – and in a different manner than you would expect. Instead of wasting your time on describing Writer’s features, the book deals with the tasks that are important for writers and professional users alike: designing a book template, getting to grips with Writer’s advanced features, working with bibliographies, digitally signing documents, and mastering other useful applications. The book also provides an introduction to OOoBasic and guides you through the process of creating simple yet useful macros.

Because Writer offers some features very important to authors who might pursue self-publication [such as saving files as PDF], this 154-page, 6×9 manual promises to be quite helpful. It’s available from POD publisher Lulu, either in print [$16.36] or as a download [$8.75].

The Lulu website allows one to “preview” the book.  A look at the Table of Contents provides a full understanding of all the topics and tricks covered.  Emphasis appears to be on techniques important to writers of books, as opposed to short articles.  For example, how to create a hyperlinked table of contents and how to utilize a free bibliography manager are important subjects for many of us working in long works.

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A Comprehensive Review of Word Processors

I’ve just uncovered the most comprehensive review of word processors, particularly those most likely to be used for business, technical and academic writing, that I’ve ever seen. It is very informative and even valuable to those already firmly settled into their word processor of choice.

However, I am surprised that there are significant omissions, those programs aimed more at creative writers and journalists. As I too have been steadily working my way through this same arena, with several major reviews already posted on this blog, I have some observations and comments about the review, from my perspective.

Reviewer and self-professed “software nut” Zaine Ridling, who maintains The Great Software List, begins at just the right point: all writers are not the same, and word processors tend to fit some writers better than others. It’s a good idea to do some exploration to find the most productive tool for your own style of writing. In fact, one might end up using several word processors, each with strengths for particular writing tasks.

Then Zaine takes up the next most important question: what format is best for writers. At this point, his decided bias as a “software nut” shines through. He declares firmly for the emerging Open Document Format. Over the long haul, he’s probably correct. Yet even he recognizes Microsoft’s continuing role as bottleneck to interoperability, even in its latest incarnation Word 2007.

Meanwhile, the Rich Text Format [see my comments about RTF] performs well for non-technical writers and is easy to share. It happens to be the format adopted by the word processors Zaine has left off his list.

Those two issues aside, Zaine moves directly into reviews of individual word processors, beginning with the BIG THREE: Open Office/StarOffice, Word and Word Perfect. He follows with the SECOND-TIER of word processors, including TextMaker, Atlantis, Papyrus WORD, AbiWord, Ability Write, EIOffice, PolyEdit and 602 Text. Lastly, he reviews the three major online word processors: Google Docs, ThinkFree Office Write and Zoho Writer.

For each software, Zaine gives detailed descriptions of what to like and what not to like. His reviews are clear, comprehensive and illuminating. By the time you’ve read through the entire review [it’s long], you will have a much deeper appreciation of what standard word processing is all about, what features distinguish one processor from another, what features perhaps match your own needs. While he does not firmly recommend one program over another, underscoring the differing needs and likes/dislikes of writers, he does reveal his personal favorites. I concur with his choice of the online Zoho Writer, and he’s convinced me that I simply must look at Open Office/StarOffice as potentially my heavy-duty writing tool.

Missing in his coverage are the programs that I’ve personally been most attracted to: Rough Draft, Page Four, WriteItNow, WriteWay and yWriter. Nor does he touch the small “note takers” that can easily double as word processors for short works and articles. There are other specialized programs, such as Power Writer and Writer’s Blocks. I’ve already reviewed two of these programs; more reviews are forthcoming. I’ll also be reviewing Chapter by Chapter, a remarkable companion to Microsoft Word, which I’m beginning to think is unparalleled for authors writing big books requiring footnotes and/or graphics.

In the meantime, READ Zaine’s review — it is simply the best coverage of the topic anywhere. And come back to this blog for forthcoming reviews of programs of particular interest to creative writers and journalists.

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PC World’s Top 100: A Few Will Interest Writers

PC World has just released its list of the top 100 computer-related products for 2007. It’s a diverse list: hardware, gaming machines, cell phones — and software. A few of these selections are of particular interest to writers. Gathered below are links that take you direct to the relevant online review.

Google Apps, an enhanced offering of its free Docs & Spreadsheets online programs, took top honors. PC Magazine earlier in the year came to the same conclusion. Obviously, this product deserves attention by writers. My own interpretation is to take these endorsements as indications that the free Google services are top-rate as well.

There are two other substantial online office suites, Zoho and ThinkFree. Surprisingly, the word processor of Zoho was selected as best of breed. The review of the three online word processors is instructive. I’ve been using Zoho selectively over the past two months: I like it. Google Docs, on the other hand, seems better as a collaboration tool, which may be especially handy with communicating with an editor.

For the full list of 100 products, go to the PC World overview. While not of direct interest to writers, I was pleased to see several of my own selected favorites listed there: gMail, the Firefox browser, Google’s Picasa photo organizer. Skype 3 is also on the list — while I’m currently a Vonage customer, I’ll probably get onto this online telephone platform as well, especially following my review of CallBurner.

Microsoft Word 2007 made the list at #56 — the magazine’s earlier review provides insight into the program’s new features and enhancements [not worth the cost of upgrading, in my view].

BackPack is an online project management/organizer and ranks #66 on the PC World list. The magazine links back to its earlier review of online ToDo lists, which is worth a read.

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